How Procurement Works

Region Skåne’s requirements of the products and services that are being procured are available in their respective inquiry material.

The inquiry material also includes an evaluation model showing how we will assess received tenders.

Most instances of procurement involve a group of experts who draw up the procurement requirements.

The expert group consists of people who interface with, and have a great understanding of the work of different occupational groups in Region Skåne, and who are knowledgeable about the needs of the operations, and thereby suited to drawing up requirements for the product or service.

The Procurement Process

Inquiry Material Advertising

We publish our inquiry material publicly via procurement service TendSign.

Questions about the Material

Once the inquiry material is published, you can ask questions about its content.

We publish answers, clarifications and completions all at the same time, so that all suppliers have the same chance of providing a competitive tender.

Tender Formulation

When you, as a supplier, formulate your tender, it’s important that you check that you’ve answered all questions and supplied all documents requested in the inquiry material.

If you don’t include a requested document, this may lead to you being excluded from the procurement process.

Tender Assessment

When the tender deadline has passed, we assess the received tenders. We check that the suppliers can deliver what is requested of the product or service, that all questions are answered, and that the requested documents have been handed in, including the requested content. We evaluate the tenders based on the requests of the inquiry material.

Allocation Decision

You’ll find out which tender has been successful through the allocation decision. The basis of the allocation decision is shown in the evaluation model, and is sometimes the lowest tender price, and sometimes the most financially advantageous tender.

Depending on what the procurement process looks like, the allocation decision may be to award contracts to one or more suppliers.

Agreement Stop

For ten days following the allocation decision, suppliers can ask for a procurement reassessment.

Entering into an Agreement

The procurement process ends when an agreement with the chosen supplier or suppliers has been signed by all parties.

Agreement Follow-Up

During the agreement period, Region Skåne meets with its suppliers and maintains a dialogue about how the work is going in order to check that the terms and conditions of the agreement are adhered to.

Experiences from agreement follow-up are significant in future procurement processes.

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